Beschreibung
Senior Managers Assistant - Düsseldorf
A Senior Managers Assistant is urgently needed on contract basis in Düsseldorf for one of our clients, an international telecommunications company. Fluent German and English language skills are required.
Responsibilities:
- Plan and execute assistant support for one member of our Regional Leadership Team (responsible for 16 countries)
- Independently manage agreed tasks as well as for all other administrative topics (maintenance of Senior Manager's calendars, agendas, meeting organization, expense reports etc)
- Pro-actively aggregate, summarize and present decisions or communication proposals
- Responsible for organizing reward programs ie Employee of the Month, Quarter, Year etc
- Coordination of all travels for Managers on a daily basis
- In relation to regional responsibility: continuously develop, maintain and implement administrative processes and Ways of Working, usage of all relevant Tools, handle and distribute information to managers and employees
- Responsible for planning of meetings and related documentation incl. creating of meeting minutes as well as follow-up of all Action Points
- The ability to prioritise emails/meetings/tasks for the Senior Managers attention/action
- The ability to arrange and manage conferences
Requirements:
- Experience working under pressure as a Personal Assistant in complex environments (Matrix organizations)
- Excellent knowledge of MS Excel, Outlook, Word and Powerpoint
- Highly flexible in working hours and working time as well as easily adaptable to change
- Proven strong team player in international teams
- Well-structured and organized but still flexible enough to adapt when needed
- Strong communication skills towards local and international management and employees
- A high level of business orientation and commercial mindset
- Proven ability to deal with or steer numerous different subjects in parallel
- The ability to communicate and work with people at all levels of the business
- High energy and positive attitude essential
- Fluent in English and German - additional languages will be advantageous
If you are interested, please submit your CV in Word Doc format to Katja Veit with reference JSKV/SenAss - 4905