Beschreibung
Projektbeschreibung/Aufgaben/Rolle:Project Management Office (PMO) for Carve Out project
Role purpose:
There is a need of steering the Project
Management related activities within the Carve-Out project and between the
different stakeholders. Moreover, the PMO coordinates the workstream leads to
streamline activities.
Tasks:
• Coordinates the operational project management of the work stream leads
• Prepare decision material for the work stream lead
• Organizational as well as administrative preparation of meetings, hosting, wrap-up and creation of respective documentation
• Coordinate and support work stream leads
• Create project reportings for work stream leads and program managers
• Main point of contact for client
• Administrative preparation of project related status update meetings with management boards as well as respective presentations
• Support of risk management & respective measures
• Program PMO
• Portfolio Office Management tasks: project creation (PDD= project description document), monthly status updates in POT, change request management, project closure and acceptance report
• Project coordination and team management, i.e. by use of holiday / absence calendar, task list and risk reporting, creation of project org charts,
• CWS point pof contact with regard to order process of external specialists and alignment of booking actions with Randstad Sourceright
• Planning of project milestones for all IT projects and identify / highlight dependencies between the different projects
• Controlling activities, such as creation of PCR, request of WBS elements & cost allocation, project controlling by monitoring adherence to budgetary project requirements and SAP alignment as well as project closure
• Creation of invoices and bills, evaluation of actual quotations
• Preparation of reporting documents (e.g. to M&A)
• Organize and moderate status calls for project team members
• Preparation of PSC (Project steering committee) meetings and creation of all relevant presentations as well as minutes
• Set up structure on SharePoint for consolidated project related information across workstreams
Profiles are welcome in english or german!
Travel Required (Europe) dependent on
project
Soft Skills:
- High level of independent working
- flexibility and experience in working under pressure
- very good analytical, organizational and strong communication skills
- Very good customer/business orientation
- Presentation and moderation skills
- experience in intercultural Teams
Skills:
- 2-3 years of experience as PMO
- Good knowledge and usage skills of the costumer's Project Portfolio Management tools
and process is appreciated (traininig possible)
- Good understanding the role of IT towards Business with regards to IT and overall business dependencies
- Experience in IT demerger / carve out projects
- Basic understanding of the business in the area of Finance, Controlling, Legal, Tax,HR and Operations
- High ability to organize and to apply structure in a dynamic project environment
- International Project Management skills
- Requirements that fit with the program governance (POT, SPOT, Cost Planning,PCR )
- Preparation of working documents
- Language(s): English (fluent), German (fluent)