Beschreibung
Hays ist ein weltweit führender Personaldienstleister, der sich auf die Rekrutierung von Spezialisten konzentriert - sowohl für den Projekteinsatz als auch für Festanstellungen und auf Zeit. In Deutschland, Österreich und der Schweiz vertrauen mehr als 600 internationale Topunternehmen auf unsere qualitätsgesicherten Prozesse, wenn Sie Experten suchen.We are looking for a
Global Operations Administrative Assistant (m/f)
Referenz: -en
Beginn: 07/10
Dauer: 12 MM++
Ort: in Switzerland
Branche: Herstellung von pharmazeutischen Erzeugnissen
Ihre Aufgaben:
- General administrative support: independently takes care of general administrative tasks and maintains administrative processes also in case of absence of the line manager/team leaders
- Schedule and prepare meetings and writing of minutes
- Organize global group meetings/conferences
- Proactively support line manager with respect to organization of meetings, administrative requests, and internal/external correspondence
- Organize business trips, internal courses, internal and external meetings (incl video and telephone conferences) and coordinate it with respective colleagues in USA etc
- Support departmental recruitment by arranging interviews and phone screens with candidates.
- Attend and support candidates, visitors and consultants to the department
- Provide support to the Department Head and Team Leaders e.g. updating administrative overviews, ordering office supply etc
- Introduce new associates to administrative and organizational issues, prepare induction program
- Work processes in own area of responsibility: supports optimization of current processes and /or introduction of new or modified processes
- Handling of administrative projects (e.g. resource management etc) : act as a team member and manages the administrative part of special tasks/assignments
- Other administrative specific tasks that include and are not limited to the following:
- Act as back-up for courier shipments
- Support outsourcing and contract department for administrative tasks e.g filing, maintenance of specific tracking documents, organization of contracts signatures, invoices
- Support the Process, Training and System group in all administrative tasks and take over special assignments as needed
Ihre Qualifikation
- Relevant education, e.g. commercial school
- Fluent English (written and spoken), German, any additional language advantageous
- Previous experience as an administrative assistant in a similar (pharmaceutical, research) environment
Skills:
- Clinical Project Management
Keywords: 'Global Operations Administrative Assistant' and Assistant and Administration clinical trials trial SOP standard operating procedure GCP good clinical practice study management PL PM clinical hospital health care medicine medical pharmaceutical manager management project leader lead Projektmanager klinische Forschung
freelancer freelance contract contr contracting contractor self-employed project Projekt