Document Controller

Beschreibung

We are currently working exclusively with a large organization who are looking to hire a GERMAN SPEAKING Document Controller for a large scale renewable energy construction project. The role is based in Germany and it is a long term contract of 18 months.

This is an exciting role for the successful individual as at times you will be the focal point of contact on site. You will mainly be responsible for processing, issuing, storing and retrieving all relevant project documentation. Additionally, in the absence of the Project Manager the individual will also be responsible for being the focal contact point on site. This will involve ensuring that the subcontractors are performing their duties accordingly and providing relevant reports to management.

Principal Accountabilities:

• Processing the issue, storage and retrieval of project documentation
• Provide document control services to the project team to maintain the timely flow of project documents
• Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by Project Manager
• Maintain a detailed record of critical document progress at an individual document level, and by publishing a weekly report for Senior Managers
• Internally expediting all critical documentation to ensure that it is reviewed and returned to the contractor/supplier within the agreed timescales.
• Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.
• Actively manage the processing of project documentation utilising internal resource and the Progo.
• Act as a point of contact for all internal and external organisations with respect to document control issues relating to the programme.
• Maintain a controlled hard-copy filing systems for accepted wet signature' documents.
• Produce and maintain specific site documentation logs and records using Progo & spreadsheets for:
  • risk assessments and method statements
  • site diaries
  • minutes
  • stakeholder complaints
  • Technical Queries, Requests For Information etc

Essential:

• Some Document Control experience ideally on major EPC, Construction or Engineering projects
• Strong German language skills
• An appreciation of the roles of document control and administration
• An understanding of corporate documentation and policy based systems