DATEV Setup & Accounting Workflow for German E-Commerce UG / GmbH

Project Goal: We are looking for an experienced DATEV and German accounting specialist to set up a clean, scalable accounting workflow for our German e-commerce company. The goal is not to replace our existing German tax advisor, but to prepare a structured DATEV-based setup so that monthly bookkeeping, VAT filings, reporting and year-end accounting can run efficiently.

Our sales channels and payment providers include:
- WooCommerce / own online shop
- eBay
- Shop Apotheke / Mirakl
- DocMorris
- PayPal
- Revolut Business
- Supplier invoices, mainly from L-Shop
- EU and non-EU service providers with reverse-charge / §13b UStG topics

Main Tasks:

1. DATEV Setup Concept
- Recommend the right DATEV setup for our situation
- Define DATEV Unternehmen online / Belege online workflow
- Set up SmartLogin / user access concept
- Define document upload workflow
- Define bank and payment provider workflow
- Clarify DATEV export / import options

2. Chart of Accounts / Bookkeeping Structure
- Set up or propose a clean SKR03 or SKR04 chart of accounts
- Define separate accounts or cost centers for: WooCommerce, eBay, Shop Apotheke / Mirakl, DocMorris, Textil-Handel24, SOS-Apo, PayPal fees, eBay fees, marketplace fees, shipping costs, packaging costs, L-Shop purchases, Google Ads, Meta Ads, eBay Ads, software / SaaS, foreign freelancers, reverse charge EU, reverse charge non-EU, shareholder loan

3. E-Commerce Booking Logic
- Define clear booking logic for: gross sales, VAT 19% and 7%, marketplace fees, payment provider fees, refunds / returns, payouts, open balances, platform clearing accounts
- Example: If eBay shows EUR 1,000 gross sales, EUR 120 fees, EUR 50 refunds and EUR 830 payout, a proper booking logic must show revenue, VAT, fees, refunds, payout and clearing account balance

4. CSV / Import Workflow
- Define which source system is leading for sales data
- Define required monthly exports from eBay, WooCommerce, PayPal, Revolut, Mirakl / DocMorris
- Define DATEV-compatible import format
- Define booking batch structure
- Define required fields: booking date, document date, account, contra account, tax key, amount, booking text, document number, cost center

5. Reporting Setup
- Structure monthly management reporting to show: revenue by channel, gross margin, cost of goods sold, marketplace fees, payment fees, shipping costs, advertising costs, contribution margin by channel, reverse-charge transactions, VAT position

Expected Deliverables:
- Recommended DATEV setup for our business
- Proposed chart of accounts / cost center structure
- Booking logic for each sales and payment channel
- Monthly bookkeeping workflow
- List of required monthly exports and documents
- DATEV import template or CSV structure
- Practical implementation notes for our German tax advisor

Requirements:
- Strong experience with DATEV
- Experience with German GmbH / UG accounting
- Experience with German VAT
- Experience with e-commerce accounting
- Experience with PayPal, eBay, WooCommerce or marketplace accounting is a strong plus
- German language skills are a plus, but communication can be in English

Please include in your proposal:
- Your DATEV experience
- Whether you have worked with German GmbH / UG companies
- Whether you have worked with e-commerce accounting
- Examples of similar projects
- Your suggested approach
- Estimated timeline
- Fixed price or hourly rate