Beschreibung
Volt is an award winning Recruitment & Staffing Company. We provide world-class contract and permanent recruitment and managed service programs. Volt is the European operating arm of Volt Information Sciences Inc. - one of the world's largest and longest established recruitment company.
We are looking for a Senior Managers Assistant for a project of 12 weeks in Düsseldorf/Germany to start ASAP for an international client.
Duties:
-Plan and execute assistant support for one member of our Regional Leadership Team (responsible for 16 countries)
-Independently manage agreed tasks as well as for all other administrative topics (maintenance of Senior Manager's calendars, agendas, meeting organization, expense reports etc.)
-Pro-actively aggregate, summarize and present decisions or communication proposals
-Responsible for organizing reward programs ie Employee of the Month, Quarter, Year etc.
-Coordination of all travels for Managers on a daily basis
-In relation to regional responsibility:
-Continuously develop, maintain and implement administrative processes and Ways of Working
-Usage of all relevant Tools
-Handle and distribute information to managers and employees
-Responsible for planning of meetings and related documentation incl. creating of meeting minutes as well as follow-up of all Action Points
-The ability to prioritise emails/meetings/tasks for the Senior Managers attention/action
-The ability to arrange and manage conferences
Necessary skills:
-Experience working under pressure as a Personal Assistant in complex environments (Matrix organizations)
-Excellent knowledge of MS Excel, Outlook, Word and Powerpoint
-Highly flexible in working hours and working time as well as easily adaptable to change
-Proven strong team player in international teams
-Well-structured and organized but still flexible enough to adapt when needed
-Strong communication skills towards local and international management and employees
- A high level of business orientation and commercial mind-set
-Proven ability to deal with or steer numerous different subjects in parallel
-The ability to communicate and work with people at all levels of the business
-High energy and positive attitude essential
Start date:
-Asap for 3 month (a permanent position could be offered)
Rate:
-Up to 450 Euros/d (inclusive expenses)
Language skills:
-English - fluent
-German - fluent
-Other languages are an advantage
Location:
-Düsseldorf/Germany