Personal Assistant/Executive Assistant

Vor Ort
Project People Ltd.
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Personal Assistant, Executive Assistant (Senior Regional Manager) - Germany

We are currently recruiting for a Personal Assistant to join a leading telecommunications company based in Dusseldorf, Germany on a contractual basis.

The purpose of the role is to provide executive assistance to one of the Regional Leadership Team who is responsible for 16 countries.

Key responsibilities for the Personal Assistant will be;

  • Independently manage agreed tasks as well as for all other administrative topics (maintenance of Senior Manager's calendars, agendas, meeting organization, expense reports etc)
  • Pro-actively aggregate, summarize and present decisions or communication proposals
  • Responsible for organizing reward programs ie Employee of the Month, Quarter, Year etc
  • Coordination of all travels for Managers on a daily basis
  • In relation to regional responsibility:
    • Continuously develop, maintain and implement administrative processes and Ways of Working
    • Usage of all relevant Tools
    • Handle and distribute information to managers and employees
  • Responsible for planning of meetings and related documentation incl. creating of meeting minutes as well as follow-up of all Action Points
  • The ability to prioritise emails/meetings/tasks for the Senior Managers attention/action
  • The ability to arrange and manage conferences

To be successful in this role you must have the following experience;

  • Previous experience working within a similar role in a complex environment (Matrix organisation)
  • Excellent working knowledge of MS Excel, Outlook, Word and Powerpoint
  • Proven strong team player in international teams
  • A high level of business orientation and commercial mindset
  • Proven ability to deal with or steer numerous different subjects in parallel
  • The ability to communicate and work with people at all levels of the business
  • Highly flexible in working hours and working time as well as easily adaptable to change
  • Due to the nature of work involved, a command of the German and English language is required, additional languages will be advantageous.

To apply for this position, please send your CV to Jade Wilkinson.

Project People Ltd is acting as an Employment Business in relation to this vacancy.