Beschreibung
Hays ist ein weltweit führender Personaldienstleister, der sich auf die Rekrutierung von Spezialisten konzentriert - sowohl für den Projekteinsatz als auch für Festanstellungen und auf Zeit. In Deutschland, Österreich und der Schweiz vertrauen mehr als 600 internationale Topunternehmen auf unsere qualitätsgesicherten Prozesse, wenn Sie Experten suchen.We are looking for a
Senior Administrative Assistant (m/f)
Referenz: -en
Beginn: 02/11
Dauer: 11 MM
Ort: in Switzerland
Branche: Herstellung von pharmazeutischen Spezialitäten und sonstigen pharmazeutischen Erzeugnissen
Ihre Aufgaben:
- Proactively and reactively making logistical arrangements for travel, hotels, etc.
- Arranging meetings (face to face; telephone; VTC), with colleagues cross-functionally and in different geographical locations)
- Completing expense reports for managers' review
- Supporting the maintenance of assigned finance systems (including PONs, accruals, etc)
- Diary management for the team
- Performs administrative duties, which may involve contact and exposure to highly confidential materials and information
- Manages the schedules of those whom they support; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
- Participates in departmental meetings as needed, takes minutes and follows up on action items
- Manages expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices. Follows established processes to ensure timely reporting.
- Accountable for planning and organising meetings (schedule attendees, book conference rooms or meeting venues, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
- Proactively responds to questions, concerns and requests for information and resolves routine questions and information requests
- Serves as a back-up for other Administrative Assistants and Executive Assistants as required
Ihre Qualifikation
- A good level of education and the ability to communicate clearly in English (both written & Verbal)
- Must have experience supporting senior level management
- Experience of related tasks
Skills:
- Project Management
- Business Development & Licensing
Keywords: Administration or Administrative or Assistenz or Assistant or Admin