Beschreibung
Sehr geehrte Damen und Herren,für unseren Kunden suchen wir aktuell eine Teamassistenz (m/w).
Einsatzort
PLZ 6
Arbeitsbeginn
01.04.2017
Arbeitsende
31.12.2018
Following are key qualifications and skills required to fulfill the role of the Team Assistant:
• Attitude: self-motivating, enthusiastic, diligent, reliable, independent, solution oriented, creative, flexible, able to work under pressure and in a continuously changing environment, fast learner, respectful and friendly towards customers, business partners and team members, good communicator, experienced at working with different levels of management and in international environment
• Language: daily working language is English, thus proficiency in oral and written English is a must
• Project Experience: at least 3 years of experience in project environment, preferable in international environment / large organizations
• Administrative Support Tasks (experienced utilization of Office 365 Applications is a prerequisite):
- plan, organize, prepare and document outcomes of the meetings (Outlook and WebEx for meetings, synchronous protocoling of meeting outcomes (meeting minutes, action items) online in SharePoint)
- manage functional team mailbox in Outlook (maintain structures, store and archive key documents, manage authorizations)
- administer SharePoint Sites (customize document and list libraries, maintain structures, manage authorizations, provide first level support to SharePoint users)
- manage lists and reports, drill-down and analyze data and create ad hoc reports in Excel (excel table calculation features such as pivot tables, conditional formatting, charting as well as functions (formulas) are mostly used)
- create and update presentations in PowerPoint (visualize and format presentations for senior management level as well as design guiding and training material for relevant stakeholders)
- create and update documents in Word (document business requirements and other topics in a presentable format)
- create and update process flows in Visio (demonstrate good understanding of process design)
- use graphical tools such as SnagIt for image, text and video capture
- convert documents from and to .pdf using Adobe Acrobat
- keep all team documentation up-to-date in SharePoint (update as required presentations, guides, templates, lists, reports and if required create new materials, store them on SharePoint unless “strictly confidential”)
- support release planning and implementation coordination, solution testing and go-live preparation of STapp Tool (used to manage the full business case as well as generate standardized and ad-hoc reports)
Kurz zu uns: IPSWAYS ein renommierter Dienstleister für die Rekrutierung und das Management von IT-Personal. Durch unsere intensiven Kontakte zu Unternehmen aller Branchen und Größen erfahren wir von vielen interessanten IT-Projekten und können Ihnen so Zugang zu reizvollen Projekten bieten und attraktive Angebote unterbreiten.
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Mit freundlichen Grüssen
Daniel Keifert
Leiter Partner-Management
Ipsways – IPS Projects GmbH
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