Beschreibung
General Set Up:- Support the creation of a project communication plan to define the appropriate information distribution and performance reporting tools according to the project characteristics and phase (e.g. meetings, reports etc.)
- Support the Release/Project Manager in the preparation of the Project Master Plan: PMI for Project Managers, SUMMIT methodology for Software development, MS Project expertise
- Ensure the project environment and appropriate tools are set up
--> Set up and maintain project drive and accesses
--> Set up and maintain distribution lists
--> Set up and maintain project management item data base for ATBTs
--> Set up and maintain project in Primavera (P3e) and assign resources
--> Prepare the preliminary material for the kick-off meeting for upcoming releases
--> Organise recurrent meetings
Project / Milestone planning and tracking:
- Ensure correctness and timeline of project plan as a high-level (PPT) and / or detailed view (MS Project) in consultation with project manager and stream leads where applicable
- Support monitoring milestones of other projects that are important for own project milestones
- If required support re-planning process including impact on dependent milestones within the project and within other projects
- Identify potential or real deviations, issues and trigger respective measures
- Ensure that the Release/Project Manager tracks and follows up the project management items: ATBTs, Issues, Dependencies, Risks, Assumptions, Decisions, Actions
- Support the Release/Project Manager in obtaining the Production Launch Statement sign-off and in producing the post implementation support list
- Ensure project close down activities and perform project housekeeping activities
Activity, issue, change control and risk management:
- Systematically monitor in time accomplishing of activities and identify and manage all relevant project issues
- Support the Project team in the decision taking by monitoring a consolidated log on the risks, dependencies, decisions and actions and publishing it in due time to all relevant parties
- Support project manager to follow change request process
- Set up SIRE for issues
Reporting:
- Coordination of program wide MSP reporting process
- Create MSP One Pager for review and approval by Project Manager
- Create Clearing Program One Pager for review and approval by Project Manager
- Update of exiting project milestones
- Preparation of readiness tracking
Meeting management:
- Conceptual and content-wise creation of presentations for steering committees, supervisory boards, etc. as basis for review/approval of Project Manager
- Taking of Minutes, alignment with Project Manager and sending out meeting minutes to all participants
- Supporting the Project Manager to address project management related issues
- Telco data to be provided on demand and need to be maintained in the project calendar (ensure that there are no overlapping usages of same dial ins)
- (Re-) Organization preparation and post-execution of meetings, jour fixes, steering committees or workshops (preparation of invitations, room reservations, catering organization - where applicable, ensure in time delivery of materials and consolidate meeting input, quality assurance, etc.), ensure right person has accepted the invitation)
Work Product Tracking:
- Coordination of work products, work flows and structures
- Distribution of WP-Ids, check and maintenance of WP meta data
- Creation of spaces in Alfresco
- Check work flow execution and distribute status reports
- Supporting project members regarding issues with Alfresco - Project management methods should be known and ideally have been used in former projects (such as PMI or IPMA)
- University degree in business studies or comparable qualification
- Upper understanding of Project Management Methodologies
- Experience with budget management
- High commitment and motivation, distinct readiness to take on responsibility
- Ability to work under pressure and high degree of reliability/flexibility
- Very good communication skills, empathy and the ability to work in an international team
- Advanced skills in Microsoft Office, sound understanding of database systems (e.g. SAP), knowledge of Microsoft Project, Lotus Notes and Clarity is an advantage
- IT project experience is desirable
- Functional knowledge of clearing and settlement processes is an advantage
- Fluent in German and English Bei Interesse würden wir uns auf die Zusendung Ihres aktuellen Profils sehr freuen