Beschreibung
Dear All,Greetings from Infoplus Technologies GmbH!! We have below requirements with our client. If the role interests you, please send me your updated resume, daily rate expectations along with availability details
Role- PMO (m/f)
Duration- 3+ months with extension
Language- German and English
Location: Düsseldorf
Job Description
Team Assistant & Project Management Office Support (m/f)
Responsibilities:
Support Cloud Management Center of topics such as:
• Planning and arranging meetings (maintaining diaries, booking of meeting rooms and setting up conferences calls)
• Acting as the first point of contact for internal and external inquiries
• Collecting project updates from team members and creating presentations on their basis for director meetings
• Taking meeting notes, compiling meeting minutes and providing relevant materials to participants for follow-ups
• Organizing team events (finding the location, negotiating conditions, providing onsite support, post processing and handling payments according to the established guidelines)
• Planning and preparing business trips (visa formalities, travel arrangements, consolidation of important information and documents, travel expenses claims)
• Team assistance in internal HR processes (expenses claims, trainings etc.) and numerous room bookings
• Procurement of small IT items and office supplies for the teams
• IT Department Coordination – assisting team members with raising standard IT requests and/or requesting on their behalf
Support Program Management:
- Organizing ongoing project meetings & PMO related activities
- Monthly risks & Issues updates in POT for IT Modernization
- Organizing the monthly PSC meetings, slide deck preparation with the latest updates on projects and sending the minutes of the meeting
- Support Financial tracking and budget process
- Support on/offboarding of project members
Qualifications
• Several years of professional experience in a comparable position in an international environment
• Proficiency in spoken and written English and German (further foreign languages are of advantage)
• High level of administrative and office support skills with attention to detail
• Ability to deal with high workload and time pressure
• Reliable working style and ability to handle confidential information with discretion.
• Strong interpersonal and intercultural skills to enable a successful cooperation with a range of people
• Positive attitude and a problem solving mindset
MS Office, MS Project;
Basic project management knowledge