Beschreibung
Project Description:Our client is looking for an experienced resource to take care of Project Management tasks in role of a Project Management Office (PMO).
Our client is one of the largest exchange organizations worldwide. As a financial marketplace organizer, the company provides a portfolio of services covering the entire process chain: Securities and derivatives trading and clearing, netting and transaction settlement, risk management, custody and provision of market information.
The project CleAR has the scope to establish a new clearing system with a new technical design. One of projects’ challenges is to develop this new clearing system in parallel to the development of new trading and risk systems.
The PMO is responsible to take over classical project management tasks from initiation until the closing of the project.
?Support the creation of a project communication plan to define the appropriate information distribution and performance reporting tools according to the project characteristics and phase (e.g. meetings, reports etc.).
?Support the Release/Project Manager in the preparation of the Project Master Plan: PMI for Project Managers, SUMMIT methodology for Software development, MS Project expertise.
?Ensure the project environment and appropriate tools are set up (set up and maintain project drive and accesses, distribution lists, project in Primavera (P3e) and assign resources).
?Prepare the preliminary material for the kick-off meeting for upcoming releases and organise recurrent meetings.
?Project / Milestone planning and tracking:
?Ensure correctness and timeline of project plan as a high-level (PPT) and / or detailed view (MS Project) in consultation with project manager and stream leads where applicable.
?Support monitoring milestones of other projects that are important for own project milestones
?Identify potential or real deviations, issues and trigger respective measures.
?Ensure that the Release/Project Manager tracks and follows up the project management items: Issues, Dependencies, Risks, Assumptions, Decisions, Actions
?Support the Release/Project Manager in obtaining the Production Launch Statement sign-off and in producing the post implementation support list
?Activity, issue, change control and risk management
?Systematically monitor in time accomplishing of activities and identify and manage all relevant project issues
?Support the Project team in the decision taking by monitoring a consolidated log on the risks, dependencies, decisions and actions and publishing it in due time to all relevant parties.
?Support project manager to follow change request process
?Reporting:
?Coordination of program wide MSP reporting process
?Create MSP as well as Clearing Program One Pager for review and approval by Project Manager
?Update of exiting project milestones and preparation of readiness tracking
?Work Product Tracking:
?Coordination of work products, work flows and structures
?Distribution of WP-Ids, check and maintenance of WP meta data
?Creation of spaces in Alfresco and supporting project members regarding issues with Alfresco
?Check work flow execution and distribute status reports
?Meeting management:
?Conceptual and content-wise creation of presentations for steering committees, supervisory boards, etc. as basis for review/approval of Project Manager
?Telco data to be provided on demand and need to be maintained in the project calendar (ensure that there are no overlapping usages of same dial ins)
?(Re-) Organization preparation and post-execution of meetings, jour fixes, steering committees or workshops (preparation of invitations, room reservations, catering organization - where applicable, ensure in time delivery of materials and consolidate meeting input, quality assurance, etc.), ensure right person has accepted the invitation)
Qualifications:
?Project management methods should be known and ideally have been used in former projects (such as PMI or IPMA)
?University degree in business studies or comparable qualification
?Upper understanding of Project Management Methodologies
?High commitment and motivation, distinct readiness to take on responsibility
?Ability to work under pressure and high degree of reliability/flexibility
?Very good communication skills, empathy and the ability to work in an international team
?Advanced skills in Microsoft Office, sound understanding of database systems (e.g. SAP), knowledge of Microsoft Project, Lotus Notes and Clarity is an advantage
?Project language is English. Thus, written and spoken German and English is required.
?Functional knowledge of clearing and settlement processes is an advantage