Beschreibung
For our life-science client based in Basel, Switzerland, we are looking for an:Executive Assistant
Job Purpose:
To provide efficient, effective and independent administrative support in the Communication team.
Responsible for the independent delivery of high value administrative services in a fast moving, local and international context.
Takes care of general administrative tasks, calendar management, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department.
Agenda preparation and minutes handling for team meetings.
Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.
Supporting and maintaining the media inbox by triaging media inquiries and other requests.
Assists in scheduling individual and team milestones, such as year-end discussions, objective setting as well as supporting training registration for team members. Also includes organization of candidates. interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain Sharepoint sites for the department.
Handles the on and off boarding processes of team members within the Communications team. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, the media inbox, systems and various Sharepoints, meetings, parking etc.
Works closely with the assistants of other teams and informs, advises and supports the team and associates from outside the team on processes.
Assist with coordinating rooms and meetings for team events and individual meetings.
Working closely with the Corporate Finance and Control Manager to manage and keep track of Purchase Orders and overall Budget.
Manages all team travel arrangements.
Process expenses for the associates of the team and for visitors/contractors.
For short, ad hoc periods, assumes additional administrative responsibilities in the event of illness/vacations among other Corporate Communications administrative team members.
Education/Experience: Commercial background: KV of Commercial School (business school). Must have very good administrative and coordination skills/experience. Professional/Senior experience as an Administrative Expert.
Executive Assistans with PA experience preferred.
You are a flexible, solution-oriented individual. Enjoys handling a diverse, demanding workload.
Language skills: Excellent written and spoken English and German. Knowledge of other languages (e.g. French) advantageous.
Michael Bailey International is acting as an Employment Business in relation to this vacancy.