Beschreibung
For our client based in Frankfurt am Main area, we are looking for a Programme Office Manager (m/f).
As part of an organisational transformation programme, the client’s existing IT platforms will be
replaced by modern industry standard systems. The initiative is due to begin later in 2017 and is
currently being preceded by a proof of concept phase (planned through to April 2017) to validate
architectural viability.
In parallel to this, governance roles will be established to ensure professional planning, monitoring and
delivery of the entire programme.
As part of the governance team, the‘Programme Office Specialist’ position is to be filled as soon as
possible. This role will report to the Programme Manager.
Aufgaben:
The overall responsibility of the Programme Office Manager is to support the Programme Management
team and project managers in planning, monitoring and delivering the programme. This involves
but is not limited to: tracking & reporting of progress, information management, definition and
maintenance of programme wide guidelines, document management, risk & issue tracking, monitoring
the status of projects transitioning into BAU, providing support to the Finance Manager and HR
Manager, management of documents, programme level workshop planning and support.
General Programme Management Support
- Providing effective management support to programme management
- Co-ordination of publication, review and sign-off of major programme/project management deliverables
Planning, Tracking & Reporting
- Assist Programme Planning Manager in programme planning, tracking, tools & template maintenance
- Support in maintaining the programme roadmap and other programme related plans
- Consolidate status reports of projects to programme level status report(s)
- Report on progress of the programme to the Governance Board and all stakeholders
- Consolidation of programme delivery status
Information / Documents Management
- Develop and maintain the procedures, tools and templates used in the programme
Meeting preparation & support
- Schedule, prepare and take minutes of programme management meetings and workshops
- Develop and assist in the development of presentations
Risk & Issue Management
- Assist in the identification, assessment, mitigation planning, monitoring and reporting of programme level risks and issues
- Maintain the programme level ‘risks and issues’ register
Administrative
- Development / quality assurance of presentations and meeting documents
- Any other administrative support as required (e.g. translations)
- Manage the programme office mailbox
Skills:
Education, Work Experience
- Minimum 8 years of professional experience
- Minimum of 2 years in managing mid sized to large projects or working in a project/programme
office function of a large scale transformation project/programme
- Minimum of 2 years working in end-to-end software implementation projects / programmes
- Preferred: SCRUM and/or KANBAN qualifications
- Preferred: Project management certification
Functional
Experience with
- programme co-ordination/administration
- managing projects, or exposure to the end to end project lifecycle, or managing substantial
parts of the project lifecycle
- working within a structured project management framework
- project management tools and techniques
Technical / Methods
- Excellent MS PowerPoint, Excel and Word skills
- Very good MS Project skills
- Knowledge and experience of Atlassian products (Jira, Confluence)
Languages
- German: fluent (min. competence level C1 CEFR)
- English: fluent (min. competence level C1 CEFR)
Personal
- Strong organisational capabilities
- Self-motivated, ability to pick up things quickly
- Strong social competence and communicative skills, both written and verbal
If you are interested, we are looking forward to your application by mention the following reference number .
Referenznummer: GT
Kontaktperson: Gül Turunc
Personality IT People Power GmbH
Tel:
Fax:
Mail:
Web: http://www.personality-it.de
Adresse: Theodor-Heuss-Str. 10, 70174 Stuttgart
Personality IT People Power GmbH - Geschäftsführer Christof Seiler, Michael Vorderstraße, Peter Blersch
Sitz der Gesellschaft Stuttgart, Germany. HRB 206212 Stuttgart - USt.-Id Nr.: DE